Terms and Conditions
1.1 These are the terms and conditions which shall apply to anyone wanting to book an RST Room at the RST Community Centre.
1.2 These terms tell you who we are, how we will provide the Services to you, how you will pay for the Services, how you may cancel a Booking and other important information.
1.3 Please read these terms and conditions carefully. By proceeding with your booking, you agree to accept these Terms and Conditions.
1.4 In particular, your attention is drawn to the provisions of paragraph 10 (Limitation of Liability).
2.1 In these Terms and Conditions, the following words and phrases shall have the following meanings:
“Booking” means your booking of an RST Room is in accordance with Paragraph 3 below;
“Booking Confirmation” means the booking confirmation sent to you following your request for a Booking:
“Cancellation Fee” means any Fee payable in connection with the cancellation by you of a Booking in accordance with paragraph 6;
“Fees” means our fees for the provision of Services to you including the amounts payable for the hiring of RST Rooms and for any additional Services provided to you and any Cancellation Fees:
“RST Rooms” means room space for you to use on a temporary basis for conferences, meetings or other similar commercial purposes at the Premises:
“Premises” means The RST Community Centre containing the RST Rooms which are the subject of a Booking:
“Services” means the making available by us to you of the RST Rooms subject to the Terms and Conditions:
“Terms and Conditions” means these terms and conditions.
“Website” means our website through which your Booking is to be made.
2.2 In these Terms and Conditions:
a) references to “we”, “our” and “us” shall be deemed to include references to us owners of the Premises containing the Meeting Rooms;
b) references to “you “or “your” shall be deemed to include references to the person making the booking to whom we provide the Services and, where the context requires, to any persons permitted or invited by you to use the Meeting Room.
c) where the context requires, words denoting the singular include the plural and vice versa and words denoting any gender include all genders.
d) references to persons includes any person, firm or company or group of persons or unincorporated body.
e) references to “writing” shall include electronic messages or text, including, without limitation, email.
3.1 RST Rooms are booked by you submitting your request for a Booking on the Website or via the telephone.
3.2 You will receive an initial e-mail notifying you of the details of your booking and then we will send you a second e-mail confirming your booking recording the details of (including price payable for) that Booking. By proceeding with your Booking, you agree to be bound by these Terms and Conditions in respect of that Booking.
3.3 You will need to pay for your Booking in accordance with paragraph 4 below (as applicable). You will not have access to the room until the booking is paid for (if payment is not received 24 hours prior to your booking we reserve the right to cancel your booking without notice.).
4. Fees and payment
4.1 The Fees payable for a Booking (which includes VAT) will be the prices set out on the Website (as applicable) each time that you make a Booking.
4.2 You may pay for your Booking as follows:
4.2.1 If booking via the Website, by card at the time that each Booking is made via our payment service provider, PayPal.
4.2.2 If booking by telephone then payment method will be advised to you at the time of booking.
4.3 In the event that you require any additional Services that are notified to us following the date that you make your Booking, any Fees in respect of such Services shall be payable at the time such Services are requested.
4.4 If at any time a statement of account or receipt for the Bookings made by you is required, this will be available for you to see by requesting such item via our website contact form.
5. Changes to Bookings
5.1 If you wish to make any change to your Booking, you can do so by notifying the centre Manager/Secretary by the website contact form or by telephone on 0873613388. Please notify us of any changes as soon as possible. We will let you know if the change is possible and, if it is possible, we will let you know about any changes to the Fees payable in respect of such Booking or anything else which would be necessary as a result of your requested change. We will then ask you to confirm whether you wish to go ahead with the change. If you do not wish to go ahead with the change, your Booking shall remain unaltered unless you wish to cancel your Booking in accordance with the provisions of paragraph 6.
5.3 There may be occasions where, due to circumstances beyond our control (see paragraph 11), the Services may be affected. We reserve the right to make any changes necessary to your Booking until such time as we are able to resume normal performance.
5.4 If we need materially to change your Booking, we shall notify you of such change as soon as practicable and you shall be entitled to cancel your Booking accordingly. In such an instance, no Cancellation Fee shall be payable by you in accordance with paragraph 6.
6.1 If you need to cancel the Booking made by you, the Cancellation Fees set out in this paragraph 6 shall apply.
6.2 Cancellations can be made by contacting the centre manager/secretary via the website contact form or alternatively by telephone on 0873613388. Any cancellation made will not be effective unless and until we confirm acceptance of that cancellation by sending you an email confirmation of the cancellation.
6.3 In the event that you cancel your Booking more than 4 Business Days or more prior to the date of a Booking, no Cancellation Fee shall be payable.
6.4 In the event that you cancel your Booking less than 4 Business Days prior to the date of a Booking, a Cancellation Fee equal to 100% of the Fee for that Booking shall be payable.
6.5 On a cancellation where no Cancellation Fee is payable, we will arrange the repayment of any Fees paid by you prior to the cancellation by our payment service provider within 15 Business Days of the date of the cancellation of the Booking.
7. Use of Meeting Rooms and Equipment
7.1 You will use the RST Rooms and equipment strictly for the purpose of and in accordance with the details (including length of time) for your Booking.
7.2 You will not use the RST Rooms or the equipment for any unlawful, fraudulent, criminal, immoral or similar purposes or in connection with any business or activity that is in breach of any applicable legislation (primary and subordinate), rules, regulations or orders of applicable authorities.
7.3 You will not damage in any way the RST Rooms (including walls, blinds and furniture).
7.4 You will not during the use of the RST Rooms knowingly do anything that may damage the goodwill or reputation of our business or may bring our business into disrepute.
7.5 You will not do anything that causes damage in any way to the Premises or nuisance or annoyance to other users of the Premises or remove any of the equipment, furniture or effects from the Premises.
7.6 You will give us adequate advance warning of any unusual activities taking place within the RST Rooms. We reserve the right to refuse such activities taking place should they be deemed to interfere with other clients.
8. Catering Services
8.1 In addition to the making available of Meeting Rooms, we may (depending on which RST Room you are making a Booking) make available to you the use of the Kitchen facilities.
8.2 & 8.3 We agree to allow you to consume food and beverages in an RST Room. However in this case we request that you dispose of all rubbish in an environmental way and leave the meeting room exactly how you found it.
8.4 In the event that you engage a company to provide catering services any amounts payable in connection with these will be payable by the person making the booking directly with the catering company providing the service.
9.1 You are responsible for the RST Room for the duration of your Booking. Any damage to the RST Room or its contents (or any other part of the Premises) incurred as a result of you or your invitees’ (or representatives of either) behaviour or negligence will result in a charge based on:
a) the cost of the repair; and
b) the value to us of any subsequent loss of business or trade or other commercial activity suffered by us.
9.2 If you do not vacate the RST Room by the agreed time, we reserve the right to make additional charges for the Booking based on:
a) the prices set out in our fee list in force at the date of the Booking made by you; and
b) any payments made or subsequent loss of business incurred by us in respect of other persons who had booked the RST Room to the extent that we are unable to honour their bookings.
10. Limitation of liability
10.1 Nothing in these Terms and Conditions shall limit or exclude liability for:
a) death or personal injury caused by negligence, or the negligence of any of our or your employees, agents or subcontractors; or
b) fraud or fraudulent misrepresentation.
10.2 Subject to paragraph 10.1, we shall not be liable to you, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, arising under or in connection with these Terms and Conditions for:
a) loss of profits,
b) loss or damage to goodwill, and
c) any indirect or consequential loss.
10.3 It is required that you have your own personal liability insurance when making a booking with the centre.
10.4 This paragraph 10 shall survive termination of the arrangements governed by these Terms and Conditions.
11. Force Majeure
We shall not be liable for any breach of these Terms and Conditions or any losses resulting therefrom caused by circumstances beyond our reasonable control, including, but not limited to, acts of God, fire, lightning, flood or extremely severe weather, explosion, war, terrorism, disorder, industrial disputes (whether or not involving our employees) network failures, or acts of local or central Government or other competent authorities.
12. Collection and use of your personal information
12.2 If you choose to pay by card, we will not store any of your payment information.
13. Governing law and jurisdiction
These Terms and Conditions shall be interpreted in accordance with Irish law and any disputes (including non-contractual disputes or claims) shall be subject to the exclusive jurisdiction of the Irish courts.